SAP Knowledge Base Article - Public

3324425 - How to Restrict 'Journal Entry Document Type' Authorization

Symptom

You would like to restrict the authorization to post certain journal entry types - for example only specific users should be able to post document type AP.

Environment

S/4HANA Cloud

Cause

How to

Resolution

Restricting the Journal Entry Document Type authorization works in 2 parts.

Firstly you must assign an 'Authorization Group' to the document type:

  1. Open SSCUI 101522
  2. Select the relevant document type
  3. Enter an 'Authorization Group' e.g. 'ABC'

This Authorization Group must then be assigned to any role with authorization to post this document type:

  1. Open the 'Maintain Business Roles' app (ID F1492)
  2. Choose the relevant role
  3. Select 'Edit'
  4. 'Maintain Restrictions'
  5. Maintain 'Authorization Group for Journal Entry Document Type' as 'ABC'
  6. Save

This document type can now only be posted by users with this role assigned. 

Keywords

Document type, restrict, authorization, object, restriction, journal entry type, authorize, F1492, maintain  , KBA , FI-FIO-GL-IS-2CL , Reporting Apps (Public Cloud) , How To

Product

SAP S/4HANA Cloud Public Edition all versions ; SAP S/4HANA Cloud all versions