3330996 - Purchase Order with status In Approval is displayed in Inbound Logistics - Purchase Orders view

You are creating a New Supplier Delivery Notification and notice that a Purchase Order that it is still In Approval is being displayed in this screen as well, since the document is not confirmed yet you do not understand why this is happening.

1. Go to Inbound Logistics work center.
2. Select Purchase Orders view.
3. Filter for All Purchase Orders by Selection.
4. Click to execute the query.

See that Purchase Order ABC is available to create a New Supplier Delivery Notification and that the status is Ordered. (ABC stands for the Purchase Order ID).

5. Navigate to Purchase Requests and Orders work center.
6. Select Purchase Orders view.
7. Search for Purchase Order ABC.

See that document status is In Approval, but item status is Sent (or Acknowledgment Received).

This is a normal behavior, the system will displayed the Purchase Order because the document was already approved once.

When a Purchase Order is created (and approved if necessary) the system creates a snapshot of the document and send to the logistics area. This is why if you click on the Purchase Order ID in the screen Inbound Logistics - Purchase Order the document displayed will be Purchase Order Logistics Details: ABC and not only Purchase Order: ABC.

If you sent the document that was already ordered to approval again, the system will not delete this snapshot, but will updated (if necessary) when the approval is done. However if you try to create a New Supplier Delivery Notification for a document that is In Approval the system will displayed the error message: Changes not permitted; purchase order ABC is in approval.

Same error message will appear if you try to click on Post Goods Receipts or Post Goods Receipts as Planned button.

To correct this and be able to create the Deliveries documents, please approve the Purchase Order.

Purchase Order, New Supplier Delivery Notification, In Approval , KBA , SRD-SRM-PRO , Purchase Requests and Orders , How To