3364246 - Automatic clearing - Include tolerances SAP S/4HANA Cloud Public Edition

In App Clear Open Items Automatically or in Automatic Clearing Job in App Schedule General Ledger Jobs, the automatic clearing process failed due to error:

"No clearing (difference is too large)"

SAP S/4HANA Cloud Public Edition

1. Enter App Clear Open Items - Automatic Clearing.
2. Add selection criteria (Company Code, FY and clearing posting date if necessary).
3. Select G/L Accounts or Customer Accounts or Supplier Accounts. (For GR/IR Account Special Process please check KBA 3147360 - Automatic and GR/IR Clearing Process in SAP S/4HANA Cloud Public Edition). In this case example Customer Accounts are selected.
4. Select Test run.
5. Execute.
6. The system selected the open items based on the provided selection criteria. The difference is 0,01 USD.
7. In the detailed list of open and cleared items, in the Log text you can see the error: No clearing (difference too large). You can also see the document and line item where the error occurs.

1. "Include Tolerances" is not checked under Posting Parameters in main selection screen.

2. "Include Tolerances" is checked but the difference is above the tolerance limit maintained in the settings.

1. Add "Include Tolerances" flag under Posting Parameters.

If this indicator is set, the clearing transaction is called for each group with a balance not equal to 0 and an attempt is made to clear the group.
Clearing is carried out only if the balance of the group lies within the maintained tolerances. 

The Grouping logic is as follows 
The customer open items are grouped according to fixed system criteria:

Company code
Account type
Account number
Reconciliation account number
Currency key
Currency on customer open item
Special G/L indicator

The program also groups items according to a maximum of five user criteria.

See Configuration activity Prepare Automatic Clearing

2. Maintain the following SSCUIs so as the system can clear open items within tolerance limit. Please check Help documentation of each SSCUI.

• Define Tolerance Groups for Employees SSCUI 102832
• Define Tolerance Groups for G/L Accounts SSCUI 102323
• Define Tolerances for Customers and Suppliers SSCUI 102923

If tolerance group is maintained, please also check if the tolerance group is assigned to G/L Accounts or to Customers/Suppliers. Tolerance group is unique within a company code.

Example in Master G/L Account Master of location of tolerance group.

Example in Maintain Business Partner of location of tolerance group. 

Beside the 'Percentage rate' enter amount in the 'Amount' Revenue/Loss fields. The lowest limit applies.

Note that you define these limits for your business partners and your employees too. The system is checking parallel these settings. The lowest limit applies.

3. Check if amounts in LC2 and LC3 are also included in tolerance limit.

KBA 3147360 - Automatic and GR/IR Clearing Process in SAP S/4HANA Cloud Public Edition

Automatic Clearing, tolerances, SSCUI 102323, SSCUI 102832, SSCUI 102923, difference, large, clearing, F5 263, SAPF124, F.13, F1927, F1 927, LC2, LC3 , KBA , FI-GL-GL-A-2CL , Posting/Clearing (Public Cloud) , How To