SAP Knowledge Base Article - Public

3368404 - When creating the Manual Journal entry for Materials with the Negative value, system throws Error: Cost allocation needs a reference quantity >0

Symptom

Customer Return Warehouse Confirmation XXX was marked as irrelevant whereas it adjustment confirmation YYY got posted. 
When trying to adjust the difference with a Manual Journal entry Voucher for materials an error message appears: Cost allocation needs a reference quantity >0 - see material ABC (ABC refers to Material ID)

Environment

SAP Business ByDesign 

Reproducing the Issue

  1. Go to General Ledger work center.
  2. Go to Journal Entry Voucher sub-view.
  3. Create a New Journal Entry Voucher by entering the type Manual Entry for Materials. (To adjust the discrepancy occurs as a differences in Customer Return Warehouse Confirmation and adjustment confirmation)
  4. Enter all required details and try to Post the Journal Entry Voucher.

You will see the error message: Material ABC stock qty. AA ea - ref. quantity BB ea is too big (set of books ABC) (or) Cost allocation needs a reference quantity >0



Cause

When you are trying to post the Manual Journal Entry Voucher for Materials ,you should give the Reference Quantity. That Reference Quantity should be less than the actual Material Inventory quantity. In the Quantity difference field you've entered minus value in the Fulfilled Quantity.

For Example: if the Fulfilled Quantity is 1 EA, then you've entered Reference Quantity as -1 EA (which is not greater than 0)and saved it.

Here system compares the values in Material Inventory Quantity and Quantity entered in your Journal Entry Voucher, if the entered JEV Quantity is lesser than the Material Inventory Quantity, then System throws the error message as "Cost allocation needs a reference quantity >0"

Resolution

This is the designed system behavior.

To check the Material Inventory Quantity.

  1. Go to Inventory Valuation work center.
  2. Go to Materials sub view.
  3. Search for the ABC (ABC refers to Material ID).
  4. Here, you can see the actual Inventory Quantity.

Now go to Manual Journal entry Voucher.

  1. Go to General Ledger work center.
  2. Go to Journal Entry Voucher sub-view.
  3. Create a New Journal Entry Voucher by entering the type Manual Entry for Materials. 
  4. There Under Add row, if you are  trying to create with '-1' It won't take as per the nature of the report.
  5. So try to give the Positive value and at the same time it should be lesser than a value in the Material Inventory Quantity

     

Keywords

Cost allocation needs a reference quantity >0, Manual Journal entry for Materials, Negative Value , KBA , SRD-FIN-INV , Inventory , Problem

Product

SAP Business ByDesign 2308