3382120 - How the cutoff dates work on DRTM of Employment Information - Employee Central

This KB article explains how the cutoff date works on DRTM Purge of Employee Central.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

SAP SuccessFactors Employee Central

While making a DRTM Employment Info purge, the records will be purged according to the retention periods defined on Manage Data for this object. Instead of purging the whole HRIS Element or object, only the records from before the defined period will be purged.

Our example is using DRTM Employment Info Purge Objects: DRTM_COMPENSATION (DRTM_COMPENSATION).

1. You should define the Retention Time for each country on Manage Data. And it is gonna count from the current date;
   
   
   
2. Taking, as example, an employee from Australia whose Compensation History is below;
   
   
   
3. Saving and launching a New Purge Request;
   Note that you will receive an email of Data purge request. And it needs to be approved or declined.
   
   
   
4. Go to Purge Request Monitor to approve or decline it;
   
   
   
5. After DRTM purge, note that Sep 02, 2013 record remains because it's valid until Sep 26, 2021 (previous date of Sep 27, 2021);
   
   
   
6. But if we change Sep 27, 2021 record for Sep 26, 2021...
   
   And run the purge again, we are going to see the following:
   

It happened because Sep 26, 2021 belongs to retention time defined previously.

Frequently Asked Questions (FAQ) & Additional Information

Q) Where can I get information on this from the Guide?
A) Guide: Implementing and Managing Data Protection and Privacy
Chapter: 

• DRTM Master Data Purge
• Process for Setting Up & Purging data with Data Retention Time Management ( DRTM );
• Data Purge and Data Retention Times for Users with Multiple Employments;
• Veto Behavior in Data Purge;
• Data Retention Time Management;
• Data Protection and Privacy in SAP SuccessFactors;
• Purge of Specific Data for One SAP SuccessFactors Solution.

• 2615360 - Data Protection and Privacy - Data Retention Time Management (DRTM) - Master Data Purge for Inactive Users
• 2413486 - Correct/Update Compensation Information Record via Import in Full Purge Mode - SAP for Me;
• 2657326 - Data Retention Time Management: Person and Employment Purge Object FAQ;
• 3571731 - How to purge inactive user's data - drtm person information purge
• 2628645 - How To Set Up Workflow Purge via Schedule Job for drtm Workflows
• 2657326 - Data Retention Time Management: Person and Employment Purge Object FAQ
• 3667802 - drtm person information not purging employee contact information
• 2608124 - Cannot Select Country While Creating DRTM - Employee Profile in Manage Data
• 2907605 - DRTM Performance Management Error: The user master data will be excluded from the application data purge
• 3571731 - How to purge inactive user's Personal data - DRTM Person Information Purge
• 2545988 - How To Purge or Delete Users In SuccessFactors
• 3319018 - How To Enable Feature Data Inspector
• 3375924 - How To check User Status Via Data inspector

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SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions