SAP Knowledge Base Article - Public

3387656 - Error: "Total of down payment to be billed too high. See billing document item &" (VF525) occurs when posting closing invoice - S/4HANA Cloud


When creating a milestone billing in a sales order, there is a business need to add one or more down payments and the closing invoice. In this case, it can happen that the amount of the whole order is lower than the down payment amount, because the amount of the sales order was adjusted after the down payment had been posted.

The problem is that the closing invoice shows a negative amount, and cannot be balanced via a credit memo to equalize the down payment account. Also the invoice is not posted, and the system issues error message VF525: "Total of down payment to be billed too high. See billing document item &"



Reproducing the Issue

  1. Create a Sales Order with one Down Payment and one Closing Invoice.
  2. Create the Down Payment Billing Document and post the Incoming Payment for this.
  3. Then adjust the Order amount, so that the amount is lower than the Down Payment amount.
  4. Create the Closing Invoice with the amount lower than the down payment amount.
  5. It is not possible, getting the error message and it won't be posted.


This is a standard system behavior, it is designed that way, therefore the error message pops up correctly.

If the Down Payment amount is higher than the closing invoice amount, the down payment account will not be cleared. It is not possible to balance it with a credit memo, and the closing invoice will not be posted.


In the standard system, it is not possible to perform a clearing of down payment items with a total that is higher than the value of the corresponding item to be settled from the partial or final invoice. There shouldn't be a higher down payment settlement than the value to be invoice, so the error message VF525 occurs correctly in the provided example. 

To get this BD posted to accounting, there is the option to adjust the value of the down payment clearing item (condition YZWR) according to the item to be settled when creating the invoice. In this case, the remainder of the down payment assigned to this item is proposed again for clearing in the next partial or final invoice.

Reduce the value of the single item mentioned in the error message (or all items) by changing the down payment amount of condition YZWR.


Down payment request, down payment clearing, billing rule, down payments, negative down payment item, credit memo item, VF 525, final invoice, FAZ, VF02 , KBA , SD-BIL-IV-DP-2CL , Down Payments (Public Cloud) , Problem


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