SAP Knowledge Base Article - Public

3388767 - How to prevent external time data and external time allowance creation based on Time Recording Admissibility

Symptom

As of 2311 release, it is now possible to prevent retroactive change on past time sheets via Time Recording Admissibility configuration. Details in WNV page Calendar in Time Recording Admissibility can be referred to.  

But the Retractive Change Restriction setting in Time Recording Admissibility does not impact the creation or change or deletion of external time data nor external time allowance. (Import of External Allowances is a new feature released with 2311.)

This KBA explains how to prevent external time data and external allowance from being created, changed, or deleted based on Time Recording Admissibility.

Environment

SAP SuccessFactors Time Tracking

Resolution

It is possible to restrict external time data and external allowance from being created, edited or deleted, based on Time Recording Admissibility configuration through a Save Rule in External Time Data / External Allowance. Function Check If Retroactive Changes Allowed in Period() can be used to check whether retroactive change is allowed based on the Time Recording Admissibility configuration.

Steps below can be followed, but as per how the business rule should be configured is dependent on customer's actual business need. Below business rules are just samples for your reference.

  1. Create Business Rule for External Time Data / External Allowance.
    For External Time Data,

    For External Allowance,
  2. Assign the business rule to Save Rule in External Time Data / External Allowance.
    For External Time Data,

    For External Allowance,
  3. After above configuration, relevant error message defined in the business rule would be raised when trying to create/edit/delete external time data or external allowance.
    For External Time Data,

    For External Allowance,

See Also

3388607 - Retroactive Change Restriction section does not show in Time Recording Admissibility

Time Recording Admissibility

Creating Admissibility Rules That Define When Amendments Are Permitted

Check If Retroactive Changes Allowed in Period

Keywords

TIM-37360, b2311, time, retro, prevent, ess, mss, admin, restrict, amend, approve, 2h, 2023, payroll, absence, create, edit, cancel, UI, external, allowance, data , KBA , LOD-SF-TTR , Time Tracking , How To

Product

SAP SuccessFactors HCM suite all versions ; SAP SuccessFactors Time Tracking all versions