3399348 - Partial payment vs residual item - SAP S/4HANA Cloud Public Edition

What is the difference between partial payment and residual item.

SAP S/4HANA Cloud Public Edition

1. Post two invoices.
2. Clear them separately via Apps Post Incoming Payments, Clear Incoming Payments or Reprocess Bank Statement Items.
3. Post the difference manually as partial payment or residual item.

Both methods can be used to post payment differences manually.

Partial Payment

If you post a partial payment, the initial invoice and the payment remain open items on the customer account. They are cleared together if the invoice is fully paid. If you select the Use Invoice Ref. option in the Edit Options for Journal Entries app, the system links the partial payment to the original open item.

Residual Item

If you post a residual item, the initial invoice and the payment are cleared and a new open item with reference to the original invoice is created. This new open item is linked to the original open item via the Invoice Reference field. It will be cleared later separately.

A residual item is created when the payment difference exceeds the defined tolerance limits. The system clears the original open item and posts a new open item. This new open item is for the same amount as the original open item minus the amount paid.

Reason Code

Reason Code documents why payment differences were posted. In case of partial payment reason code can be added but in case of residual items it is a must.

Reason Codes can be defined under SSCUI / Activity 103106 'Define Difference Reasons for Payment Differences'.

Partial Payments Versus Residual Items

Reason Codes

Partial and Residual Payments in SAP S/4HANA Cloud Public Edition

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