SAP Knowledge Base Article - Public

3423019 - Account Determination Issue during Projects Down Payment Request - S/4HANA Cloud

Symptom

User cannot post a Down Payment Request Billing Document due to the following error: "Account 41000000 does not exist in chart of accounts YCOA".

Environment

SAP S/4HANA Public Cloud Edition

Reproducing the Issue

  1. After creating a Customer Project, in app Plan Customer project, the Projects user creates a Billing line with Item usage “Down Payment Request’.
  2. In app Manage Project Billing, the Projects user looks for the customer project they've created.
  3. After finding it, user chooses the 'Prepayment' option in order to create the Projects Down Payment Request.
  4. That creates the PBDR document (which really is the Project down payment request doc in this case).
  5. The Billing user goes to app Create Billing Documents and creates a Billing Doc out of that BDR.
  6. Finally, user choses the option to 'Post' the created billing document, which throws the error: "Account 41000000 does not exist in chart of accounts YCOA".

Cause

Account 41000000 is defined as Default Cost Element for Down Payments for Controlling Area 0001. However, account 41000000

is not defined in Chart of Accounts of YCOA (Manage Chart of Accounts app).

Resolution

Please add Account 41000000 in Chart of accounts of YCOA in Manage Chart of Accounts. Here is a video tutorial by SAP Help Portal: How to Manage Chart of Accounts (English Only)

See Also

Down Payment Request Handling in Accounts Receivable

Keywords

Down Payment Request, Billing Documents, Chart of Accounts (YCOA), Account 41000000, Manage Chart of Accounts, Debit Memo Request (DMR), Contract Liability, General Ledger, Journal Entries, Down Payment Processing Schema, Work Breakdown Structure (WBS), Profitability Segment, FINSV_AP_CNTRL_C view, Milestone Billing Plans, Deferred Revenue, Revenue Recognition, Event-based Revenue Recognition, Configuration, SAP Documentation, Customer Project Reporting. , KBA , SD-BIL-IV-DP-2CL , Down Payments (Public Cloud) , FI-FIO-GL-MD-2CL , Master Data Apps (Public Cloud) , FI-AP-AP-A-2CL , Posting/Clearing/Special General Ledger (Public Cloud) , How To

Product

SAP S/4HANA Cloud 2308