Symptom
You are trying to select a specific G/L Account in the approval process but it is not available in the drop-down.
This KBA applies for approval process regarding Supplier Invoices.
Environment
SAP Business ByDesign
Reproducing the Issue
- Go to Application and User Management work center.
- Go to Approval Processes view.
- Select approval process ABC (ABC is the approval process's name).
- Click in Copy button.
- Select step JKL (JKL is the step number).
- In Conditions section, click in Add Group button.
- For "Field" select: "G/L Account[]".
- For "Compare Operator" select "Contains".
- For "With" select "Value".
- For the last field, open the drop down.
The option "PQR" is not available (PQL is the ID of the G/L Account that you are trying to insert in the condition).
Cause
The G/L Account PQR is not available in Cost Sub Ledger.
Resolution
The steps to enable the Account Determination Group for G/L Account PQR will be shared in the steps below:
- Go to Business Configuration work center.
- Go to Overview view.
- Search for activity "Charts of Accounts, Financial Reporting Structures, Account Determination".
- Open it.
- In section Account Determination, open the link for "Costs".
- Navigate to General Expenses tab.
- Click in Add Row button.
- Maintain here the data for "Account Determination Group for General Expenses" and "General Expenses" columns.
- Click in Save and Close button.
See Also
Keywords
Approval process, G/L Account, GL Account, Condition, Supplier Invoice , KBA , SRD-SRM-SI , Supplier Invoicing , How To
Product
SAP Business ByDesign all versions