SAP Knowledge Base Article - Public

3453530 - Purchase requisition status shows 'Approved' even if one item is 'Rejected'

Symptom

Out of 4 line items of the Purchase requisition, one is rejected and 3 are approved. However, the status is showing as 'Approved' in list page of Manage Purchase Requisitions - Professional app.

Environment

SAP S/4HANA Cloud

Reproducing the Issue

  1. Open app Manage Purchase Requisitions - Professional
  2. Create PR with 4 line items
  3. Approve line item number 10, 20, 30 and reject item 40
  4. Open the list page where the created PR is displayed
  5. Check the status of the PR

Cause

This is an expected behavior. 

Resolution

If at least one item in the PR has been approved in the workflow process and there is no item in the PR that is 'In Process Externally, Awaiting Approval or Blocked', the status of the PR will be 'Approved'. 

As 3 of 4 items in purchase requisition are approved, purchase requisition status is displayed correctly as 'Approved'. 

See Also

Manage Purchase Requisitions - Professional

Keywords

Manage Purchase Requisitions - Professional, S4HC, S4_1C, S4_PC, X4BC, MM-FIO-PUR-REQ-PRF, PR, item, approval, rejected, workflow, ABAP, status , KBA , MM-FIO-PUR-REQ-PRF , Manage Purchase Requisitions – Professional , Problem

Product

SAP S/4HANA Cloud all versions