SAP Knowledge Base Article - Public

3463526 - Duplicate invoice check in Create Incoming Invoices - App ID FB60

Symptom

Post supplier invoice via App Create Incoming Invoices. Duplicate invoice check flag is added in BP master for the supplier. You post two supplier invoices. System doesn't allow the second posting and duplicate invoice check warning message is coming up, however the amounts of the invoices are different.

Environment

SAP S/4HANA Cloud

Reproducing the Issue

  1. Enter App Create Incoming Invoices.
  2. Post the first supplier invoice with the following attributes:
  • Company Code: XXYY
  • Vendor: Vend01
  • Document Date: 01/01/2024
  • Reference: TEST
  • Currency: EUR
  • Amount: 100

      3. Post the second invoice with the same attributes like above but with Amount of 200 EUR.

      4. It is not expected, because the amounts are different, but the duplicate invoice check warning message is coming up: "Check whether document has been entered under number XXYY              1234567890 2024"

Cause

When incoming invoices are entered or when memos are entered in Financial Accounting (FI), the system checks whether an invoice or credit memo has already been entered for the same date.

The system logic is different in case of Logistics Document and in case of FI Documents.

In case of FI Documents posted via Create Incoming Invoices App:

The system checks whether there are FI documents that were posted or parked with the Logistics invoice verification or with an FI invoice transaction. Depending on the entry in the Reference field, one of the following checks is performed:

  • If a reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has already been posted for which all the following attributes agree:
    • Company Code
    • Vendor
    • Currency
    • Document Date
    • Reference Number
  • If no reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has already been posted for which all the following attributes agree:
    • Company Code
    • Vendor
    • Currency
    • Document Date
    • Amount in Document Currency

In this case example the first supplier invoice was posted with Reference number and therefore the different amount was not in scope during the duplicate invoice check when the second invoice was posted.

Resolution

The duplicate invoice check behaves different if the supplier invoice is posted with Reference number or without Reference number. 

For Logistics Document the system logic is different, check KBA 2646346  App ID F3041 and Advanced App ID MIRO - Check for duplicate Invoices

Additional information:

If the supplier invoice is pure FI invoice, that means it was posted via Create Incoming Invoices App, the duplicate invoice check indicates only a warning message and can be mitigated during the invoice posting.  Currently it is not possible to change the warning to error in Cloud.

See Also

2646346  App ID F3041 and Advanced App ID MIRO - Check for duplicate Invoices

3135711  Change error F5117 control messages from Warning to an error on S/4HANA Cloud

Keywords

Create Incoming Invoices, FB60, F5117, duplicate invoice, check, reference, XBLNR , KBA , FI-AP-AP-B1 , Payment transfer (w/o DE, US) , Problem

Product

SAP S/4HANA Cloud all versions