3485224 - Invoiced Amount Is Not Cleared In GR/IR Clearing Run DEF

When Running a GR/IR Clearing Run for Purchase Order ABC, there is an invoiced amount that is not cleared.

(ABC stands for the Purchase Order ID)

SAP Business ByDesign

1. Go to Inventory Valuation work center.
2. Open GR/IR Clearing view.
3. Open GR/IR Clearing Run DEF. (DEF stands for the GR/IR Clearing Run ID)
4. In Processed Successfully tab, Advanced Information subtab, there is an entry for Purchasing Document Item: ABC-X, GR/IR Clearing Type: Supplier Invoice with an amount on Total Invoice Receipt column. In this example let's use the fictitious amount of 1,00 USD. (ABC-X stands for the Purchase Order Item)
5. In the GR/IR Clearing Set column, click on the GHI-X.Y Clearing Set. (GHI stands for the Supplier Invoice ID, X.Y stands for the Line Item on Cost Distribution)
6. In Supplier Invoice GHI, go to Document Flow tab.
7. Click on the Journal Entry of Supplier Invoice GHI.
8. In the Journal Entry, there are postings to a Purchases in Transit Account. Among them, there is a line item with the amount of 1,00 USD that was expected to be cleared on the GR/IR Clearing Run DEF.

Invoice GHI was posted with an item on Cost Distribution that was not delivered. To check, follow this path:

1. Open Invoice GHI.
2. Go to Items, Cost Distribution subtab.
3. Find item X.Y. Reference Item column is Missing.
4. Then navigate to Exceptions tab.
5. There is an Accepted exception with error message and status description:

"Invoice amount 1,00 USD greater than amount in delivery documents "
"It has been decided to post the invoice without goods receipt/return document"

Since the Invoice was posted without a delivery for item X.Y, and no delivery for it was posted until the creation of the GR/IR Clearing Run DEF, it does not have the Goods receipt side to credit this amount of 1,00 USD posted in Invoice GHI and clear the Purchases in Transit account.

This is the correct system behavior for the GR/IR Clearing Run for the scenario presented previously.

GR/IR Clearing Quick Guide

GR/IR Clearing Runs

GR/IR Clearing Run, Supplier Invoice, Clearing Set, Goods Receipt , KBA , SRD-FIN-INV , Inventory , How To