3520762 - Multiple GR/IR Postings for a Single Purchase Order in SAP Business ByDesign

Multiple GR/IR (Goods Receipt/Invoice Receipt) postings appear for a single purchase order (PO), leading to discrepancies or additional journal entries in the purchasing account. This issue is often due to partial deliveries or multiple invoices against the same PO.

SAP Business ByDesign

1. Navigate to the Purchase Order and Requests work center.
2. Go to the Purchase Order view.
3. Search for the relevant purchase order.
4. Under the Item section, view the Document Flow.
5. To review GR/IR clearing details:
   1. Go to the Inventory Valuation work center.
   2. Select GR/IR Clearing, then search for and select the relevant document.

The occurrence of multiple GR/IR postings is typically due to the following reasons:

• Partial Deliveries: The supplier delivers goods in multiple shipments, leading to multiple goods receipts (GR) for the same PO.
• Multiple Invoices: The supplier sends multiple invoices (IR) for these partial deliveries.
• Reconciliation Process: The system automatically posts GR/IR entries to reconcile each goods receipt and invoice receipt, ensuring that quantities and values match the PO.

When multiple GRs and IRs are linked to the same PO, the system generates multiple journal entries in the purchasing account.

In SAP Business ByDesign, the GR/IR (Goods Receipt/Invoice Receipt) process ensures that the quantities and values of goods received (GR) match the invoices received (IR) from suppliers. When there are multiple GR/IR postings for the same inbound delivery, it typically indicates that multiple receipts or invoices were processed against the same purchase order (PO).

The GR/IR process will reconcile these goods receipts and invoice receipts to ensure that the quantities and values match the PO and actual deliveries.
Each inbound delivery and supplier invoice is linked to the PO item, allowing detailed tracking and reconciliation.

GR/IR Clearing, Goods Receipt, Invoice Receipt, Purchase Order, Partial Deliveries, Multiple Invoices, SAP Business ByDesign, Reconciliation, Purchasing Account, Journal Entries. , KBA , SRD-FIN-INV , Inventory , Problem