SAP Knowledge Base Article - Public

3522165 - Reversal Journal Entry Voucher is not Generating Accounting Data

Symptom

  • A journal Entry was created and reversed.
  • No accounting data details are visible under the reversal Journal entry voucher.

Environment

SAP Business ByDesign 

Reproducing the Issue

  1. Go to the General ledger work center.
  2. Go to the Journal entry voucher sub view.
  3. Search for the Journal entry voucher 'AA' which will be in canceled status.
  4. Open Journal entry voucher 'AA'. (AA represents the Journal Entry Voucher ID).
  5. Under general information view, select the Reversal Journal Entry Voucher ID.
  6. Under Related Journal entries, no data like Journal ID, Set of Books, Fiscal year is displayed.
  7. If this Journal entry voucher is properly reversed, it should give the related Journal entry details as well as if you search this Reversal Journal Entry Voucher ID in the common view of the All Journal entry vouchers it should be visible but it is not.

Cause

  • Journal entry voucher 'AA' created at 01.01.YYYY 08:40 
  • Immediately reversed the Journal entry voucher 'AA' at 01.01.2024 08:40.
  • Reversal Journal entry voucher 'BB' is created before even the Original Journal entry voucher 'AA'.

Resolution

To correct this posting inconsistency, you will need to follow the below steps:

  1. Go to the General Ledger work center.
  2. Select the view of Journal Entry Voucher.
  3. Select All Journal Entry Voucher in the Show field and find Journal Entry Voucher 'AA'
  4. Highlight journal entry voucher 'AA' and Select, New and again select Journal Entry Voucher with reference.
  5. Modify your general ledger DR and CR fields (so that you have the opposite values in DR and CR to the original Journal Entry Voucher AA).
  6. It will be posted and will generate the accounting data of the accounting data of the Reversed Journal entry voucher 'BB'.

(Please be aware that there will be no connection to the original document, but it will correct the postings in your accounts).

Keywords

Journal Entry Voucher, Accounting data, Reversal Journal Entry voucher, Set of books, Fiscal year, Postings. , KBA , SRD-FIN-GL , General Ledger , Problem

Product

SAP Business ByDesign all versions