SAP Knowledge Base Article - Public

3523357 - Supplier Invoices sent to approval without any approval rules

Symptom

Supplier Invoices approval tasks are triggered , without any active approval process being set up in the system. 

Environment

SAP Business ByDesign 

Reproducing the Issue

  1. Go to Supplier Invoicing work center
  2. Go to Invoice entry view
  3. Create an invoice with respect to desired Purchase order 
  4. Once the Supplier Invoice is successfully created, an approval task it triggered
  5. This Invoice was created on date DD.MM.YYYY

Cause

This is the expected system behaviour. 

The invoice creation date is DD.MM.YYYY

In Application and User Management work center -> Approval Processes view -> All Processes -> search for the Supplier Invoice ID -> the Supplier Invoice default approval process was modified on DD.MM.YYYY and it was activate on that day. On the same date the Supplier Invoices were created. Hence , the Invoices created in the active duration of the approval process were sent to approval. 

Resolution

As the approval process was active on date DD.MM.YYYY , the date on which Invoices were created, approval task is triggered. This is the expected behavior. 

Keywords

Approval task triggered for supplier invoice, approval task created without active approval process, supplier invoice approval task created  , KBA , SRD-SRM-SI , Supplier Invoicing , Problem

Product

SAP Business ByDesign 2408