3564113 - How to Restrict Accounting Document Types

It is required to restrict an accounting document type (journal entry type), for example 'SA', so that only specific users can post this type of document.

SAP S/4HANA Cloud Public Edition

Restricting Document Type (Journal Entry Type) authorization works in 2 parts.

Firstly an 'Authorization Group' must be assigned to the document type:

1. Open configuration 'Define Document Types' (ID: 101522).
2. Select the relevant document type.
3. Enter an 'Authorization Group' e.g. 'ABC'.

This Authorization Group must then be assigned to the business role with authorization to post this document type:

1. Open the 'Maintain Business Roles' app (ID F1492).
2. Choose the relevant business role.
3. Select 'Edit'.
4. Click 'Maintain Restrictions'.
5. Maintain 'Authorization Group for Journal Entry Document Type' as 'ABC'.
6. Save.
7. This document type can now only be posted by users with this role assigned.

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