SAP Knowledge Base Article - Public

3564113 - How to Restrict Accounting Document Types

Symptom

It is required to restrict an accounting document type, for example 'SA', so that only specific users can post this type of document.

Environment

SAP S/4HANA Cloud Public Edition

Resolution

Restricting Journal Entry Document Type authorization works in 2 parts.

Firstly an 'Authorization Group' must be assigned to the document type:

  1. Open SSCUI 101522
  2. Select the relevant document type
  3. Enter an 'Authorization Group' e.g. 'ABC'

This Authorization Group must then be assigned to any role with authorization to post this document type:

  1. Open the 'Maintain Business Roles' app (ID F1492)
  2. Choose the relevant role
  3. Select 'Edit'
  4. 'Maintain Restrictions'
  5. Maintain 'Authorization Group for Journal Entry Document Type' as 'ABC'
  6. Save
  7. This document type can now only be posted by users with this role assigned.

Keywords

Document type, restriction, authorization, forbidden, block, accounting, journal entry, type , KBA , FI-FIO-GL-TRA-2CL , Transaction Apps (Public Cloud) , How To

Product

SAP S/4HANA Cloud Public Edition all versions