3568438 - Cancellation of Supplier Invoice Possible Despite Closed Project in Business ByDesign

• A supplier invoice can be cancelled even when its related project is closed in the system.
• This unexpected behavior occurs despite the project being in a Completed state.

SAP Business ByDesign

1. Navigate to the Project Management Work Center.
2. Open the Project View and search for the specific project (for example, Project ABC).
3. Confirm that the status of the project is Closed.
4. Now, navigate to the Supplier Invoicing Work Center.
5. Open the Supplier Invoice and Credit Memo View.
6. Search for the specific Supplier Invoice (for example, SIV 1234).
7. Go to the Items tab and select the sub-tab Cost Distribution.
8. Confirm that the account assignment is PRO-Project Task and the Project Task selected belongs to the closed Project ABC.
9. Attempt to cancel the document.
10. Observe that no error is displayed and the cancellation of the Supplier Invoice is possible, despite the project being closed.

The issue arises because, as per SAP documentation, a closed Project indicates the end state of the Project or Project tasks and they cannot be used as accounting objects anymore.

 However, it is possible to cancel an existing Supplier Invoice related to a Closed Project as this does not add cost to the Project.

1. Understand that this is the expected system behavior in the current version of Business ByDesign.
2. If a warning or error message is required to prevent cancelling Supplier Invoice related to a Closed Project, contact the add-on partner for a customized solution.

Refer to the following SAP blog for more information: [SAP Blog](https://help.sap.com/docs/SAP_BUSINESS_BYDESIGN/2754875d2d2a403f95e58a41a9c7d6de/a691488bdc7f4d158412e44a008ce2eb.html)

Supplier Invoice, Cancel, Closed Project, Business ByDesign, Expected System Behavior, Accounting Objects, Add-on Partner, Customized Solution. , KBA , SRD-SRM-SI , Supplier Invoicing , Problem