SAP Knowledge Base Article - Public

3580623 - Open And Close Periods For Many Companies

Symptom

  • You want to Open and Close Periods for many Companies. However not all data is displayed.
  • Additionally you consider the Possibility to auto close the Periods.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the General Ledger Work Center.
  2. Go to the Open and Close Periods view.
  3. Filter after Fiscal Year YYYY (where YYYY is the Fiscal Year).
    You get too many results and the list is not displayed completely. 

Cause

 This is the current system design. The first workaround is to put up an advanced filter. The second possibility is to auto close the periods with a Bot.

 

Resolution

First possibility:

  1. Go to the General Ledger Work Center.
  2. Go to the Open and Close Periods screen.
  3. Open the Advanced Filter and select the companies between XXX - ZZZ (where XXX is the first Company ID and ZZZ is the last Company ID).
  4. Click on the "More Filters" button right beside the value help button of the Company ID field.
  5. Then press Options - between and enter the Company ID XXX and the Company ID ZZZ.
  6. Select OK.
  7. Then filter after the Fiscal Year YYYY.
    This brings the Fiscal Year YYYY for these selected Companies.

A second Possibility is the Automation of Open and Close Periods via a Bot (please refer to help center documentation below):
https://help.sap.com/docs/SAP_BUSINESS_BYDESIGN/2754875d2d2a403f95e58a41a9c7d6de/6b0d832e70614974b685b21cf715a195.html?locale=en-US

 

See Also

https://me.sap.com/notes/2800113

Keywords

open and close periods, open and close periods for many companies, auto open and auto close periods, bot , KBA , SRD-FIN-GL , General Ledger , Problem

Product

SAP Business ByDesign all versions