3584243 - New Workflow Triggered for a Pending time sheet after Recalculation

For a time sheet workflow request pending final approval in a multi-level approval process, a time sheet recalculation will trigger a completely new workflow request, starting from the first approval level.  

For a time sheet that has already been fully approved at all defined approval levels, a recalculation will directly set the amended time sheet to Approved status, as per documented in KBA 3492095 - Workflow not Triggered for an Approved Employee Time Sheet after recalculation.

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."  

• SAP SuccessFactors Employee Central – Time Sheet
• SAP SuccessFactors Time Tracking

This is a known scenario due to technical reasons.

Following recalculation, the time sheet retains its original status before recalculation. Since a time sheet pending final approval of the workflow is still Pending approval/To Be approved status, when such a time sheet is recalculated due to changes, the system cannot modify a time sheet object already in the workflow. Instead, a new time sheet is created with the updated data and must be resubmitted to the workflow, starting again with the first approver. 

To skip the workflow during recalculation, please consider the following workaround:
Assign an empty workflow to automatically approve the timesheet if the login user is 'System System' in the custom Save Rule that triggers the timesheet workflow.

Note: This approach would bypass all approvers in recalculation.

• KBA 2827485 - Pending Approval or Approved Time Sheets are reset to To be Submitted status by System System
• KBA 3492095 - Workflow not Triggered for an Approved Employee Time Sheet after recalculation
• Help Portal - Recalculation Triggers in the Time Sheet

time sheet, recalculation, pending time sheet, To be Approved, workflow, System System, cancelled, purged , KBA , LOD-SF-EC-TMS , Time Sheet , LOD-SF-TTR , Time Tracking , LOD-SF-TTR-TMS , Time Sheet , How To

SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions ; SAP SuccessFactors Time Tracking all versions