3600425 - Goods Receipt and Invoice Receipt Clearing Run Posting as Negative Acquisition on Fixed Asset ABC

Fixed Asset ABC was acquired through Goods and Services Receipt DEF. 

Later, a negative Acquisition posting of type Goods Receipt and Invoice Receipt Clearing Run GHI is shown in its master data with the same amount as of Goods and Services Receipt DEF. This makes the Acquisition cost of Fixed Asset ABC to become 0.00 LC, which was not expected.
(ABC represents the Fixed Asset ID, DEF the Goods and Services Receipt, GHI for Goods Receipt and Invoice Receipt Clearing Run ID and LC for Local Currency).

SAP Business ByDesign

1. Go to Fixed Assets Work Center.
2. Open Fixed Assets view.
3. Search and open Fixed Asset ABC.
4. Go to Values > Journal subtab.
5. Relevant Acquisition entries are shown as follows for the respective Source Document Types:
   (to explain this scenario, let's assume the hypothetical amount of 1000.00 LC)

Goods and Services Receipt DEF | Amount: 1000.00 LC
Goods Receipt and Invoice Receipt Clearing Run GHI | Amount: -1000.00 LC

       6. In General tab, Planned Values section, notice that the Acquisition Cost is: 0.00 LC

In Fixed Asset ABC Journal tab, Open Goods and Services Receipt DEF and go to Document Flow tab. Notice its Purchase Order JKL and the related Supplier Invoice MNO.
(JKL represents the Purchase Order ID and MNO the Supplier Invoice ID).

There is a particular sequence of events that can cause this negative Acquisition to be posted on Fixed Asset ABC, and it is as follows:

    1. Purchase Order JKL was created.
    2. Supplier Invoice MNO was posted.
    3. Purchase Order Item JKL-X was marked for final clearing. This can be checked on Inventory Valuation work center, Purchasing Document Items view.
    4. Goods Receipt and Invoice Receipt Clearing Run PQR was executed. This debited the amount of -1000.00 LC to an offsetting account XXXX.
    5. Goods and Services Receipt DEF (the Acquisition of Fixed Asset ABC) was posted.
    6. Goods Receipt and Invoice Receipt Clearing GHI was executed.
(JKL-X represents the relevant Purchase Order Item, PQR the Goods Receipt and Invoice Receipt Clearing Run, and XXXX the G/L Account to which the offsetting posting occurred)

Here, the GR/IR Clearing run should credit the offsetting account. But, as the Goods and Services Receipt DEF has Acquired Fixed Asset ABC, it posts this amount in it.

To correct this, a Manual Acquisition needs to be created, preferably in the same accounting period as of the Goods Receipt and Invoice Receipt Clearing GHI for the offsetting account XXXX:

    1. Open Fixed Asset ABC and click on View All.
    2. Go to Manual Postings > Acquisition.
    3. Create the posting as a Credit with Transaction Currency Amount: 1000,00 LC for Account XXXX.

This will offset the amount and will correct the Fixed Asset Acquisition cost.

In case you encounter an error message when creating this manual posting, such as:
"An error occurred during depreciation calculation for asset ABC"
"Asset ABC val.view Z: Acquisition cost negative" (Z Represents the valuation view ID).

Refer to the solution on KBA 2476114 - Manual Posting Acquisition Error: 'Asset XYZ val.view XXX: Acquisition cost negative'.

GR/IR Clearing, Goods Receipt and Invoice Receipt Clearing, Fixed Asset, Acquisition, Negative , KBA , SRD-FIN-FA , Fixed Assets , How To