Symptom
- A new Address/Address Number is created whenever 'User Entry' is selected in the 'Delivery Address' tab during the creation of Purchase Requisitions (PR).
- These entries become visible when other users create PRs and select 'Address Type' 'Reference'.
- This results in an ever-increasing list of addresses, leading to duplicates and redundant address data.
Environment
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SAP S/4HANA Cloud Public Edition
Reproducing the Issue
- Create a PR and within the 'Delivery Address' tab, select 'Address Type' 'User Entry'.
- Manually enter the required address.
- Observe that these entries are then visible when other users create PRs and select 'Address Type' 'Reference'.
Cause
The system is designed to create a new Address/Address Number whenever 'User Entry' is selected in the 'Delivery Address' tab.
Also what ever is available in the CDS view C_PURCHASINGDELIVERYADDRESSVH shall appear under reference address list that is all types of address groups are made available .
Resolution
- When creating PRs, consider using the 'Reference' address type to select from existing addresses.
- To prevent the creation of new addresses, avoid using the 'User Entry' option.
- So what ever address you add using ' user entry' are added to reference list , so one use of the same is that you don't need to manually enter each time same address, rather choose from drop down.
- And all changes related to Various address groups shall appear under reference address list.
- While searching for address in the reference list always use a filter so that you can drill down to desired results and then its easy to choose from.
- To manage the list of addresses, consider implementing filters or default addresses using BAdi.
See Also
Refer to the following articles for more information:
- [Example: Maintaining Delivery Address of Purchase Requisition Items | SAP Help Portal](https://help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/123a32a2db0b42aea6ac3a29a67ff440.html?q=*Delivery+address*+*address+type*)
- [Feature Comparison for Managing, Creating and Changing Purchase Orders | SAP Help Portal](https://help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/a6eabfe3a32e4b82b87073021da7f92d.html?q=*Delivery+address*+*address+type*)
Keywords
SAP S/4HANA Cloud Public Edition, Purchase Requisitions, Delivery Address, User Entry, Address Type, Address Number, Duplicate Addresses, Redundant Address Data, BAdi. , KBA , MM-PUR-REQ-SSP-2CL , Fiori UI for Self Service Procurement (Public Cloud) , Problem