3606682 - Setting Daily Limit Amount on Manual Payment For Petty Cash

• Requirement to set a daily limit amount on a Manual Payment in a Petty Cash ABC (ABC represents the Petty Cash ID).
• The aim is to control cash transactions by preventing posting once the daily limit amount is exceeded.

SAP Business ByDesign

1. Navigate to the Payment Management Work Center.
2. Select Petty Cash view.
3. Choose a specific Petty Cash ID ABC.
4. Press New.
5. Select Outgoing Cash Payment - Direct Posting to GL Account.
6. Maintain the required fields.
7. Release the Payment.
   
   Now the system does not provide an alert when the payment amount exceeds the set limit for this type of transaction. 

The system is currently designed to not restrict transactions based on amount. This is the current and expected system behavior. 

There are three possible workarounds to address this issue:

Option 1: This is a restriction based on a specific person´s approval however not based on amount. Please see also KBA 2016587: 

1. Go to Liquidity Management Work Center.
2. Navigate to Master Data View.
3. Go to Petty Cash Sub View.
4. Choose Petty Cash ABC.
5. On the New Petty Cash screen, enter the Basic Data for the new petty cash fund.
6. Specify the Currency and enter the Account Determination Group.
7. If assigning responsibility for the New Petty Cash Fund to a specific person, enter their name in the Responsible Employee field.
8. If this person is to be the only person allowed to work with this Petty Cash Fund, select the Restricted Authorization checkbox.
9. Click Save.

Option 2:

This would be a new requirement since this feature is not currently available. Kindly use the link: https://influence.sap.com/sap/ino/#/campaign/886. Once there are enough customer votes, this feature will be considered as a new feature.

Option 3:

If this is more urgent, consider using a PDI solution via SDK (Cloud Application Studio) which can be developed by the implementation partner. Please bear in mind that extra costs might incur.

See also KBA https://me.sap.com/notes/0002016587 

Liquidity Management, Payment Management, Petty Cash, Manual Payment, petty cash payment amount, daily limit, cash transactions, transaction restriction, amount restriction, approval petty cash payment , KBA , SRD-FIN-CLM , Cash and Liquity Managment , Problem