SAP Knowledge Base Article - Public

3606939 - Profit center is missing for the G/L accounts line items in the Journal entry

Symptom

  • In the Journal Entry's, G/L account line items some clearing entries assigned to Profit Center and some other clearing entries did not assign to Profit Center.
  • Especially for the same G/L account mentioned multiple times in the line items where for one the Profit center is assigned and for another no profit center.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the General Ledger work center
  2. Go to the List sub view
  3. Search for the report: G/L account - Line items
  4. Select the relevant G/L accounts.
  5. And give the required posting date. 
  6. Give apply.
  7. The gain/loss exchange rate entries post to profit center, some entries do not post to profit center.
  8. Take one Journal entry GHI for example and check G/L accounts line items to the profit center mapping.

For example: Journal Entry GHI line item's view.

G/L accountDebitCreditCost CenterProfit Center
3000 100 USD  
6000200 USD   
3000 100 USD  
5000 100 USD  
3000500 USD  PF001
6000100 USD  PF002
  • Here some clearing entries assigned Profit Center and some other clearing entries did not assign to Profit Center.
  • Especially for the same G/L account mentioned multiple times in the line items where for one the Profit center is assigned and for another no profit center.

Note: The above-mentioned G/L account line items tabular column is for reference purpose.
GHI refers to Journal entry ID.

Cause

  • In the above-mentioned example, the Clearing Journal entry GHI has GL Account 3000 in line item 5 with Profit center PF001.
  • However, same GL account 3000 in line item 1 does not have Profit center.
  • For the Line item 5, clearing is done for Supplier invoice AAA. Upon checking the Journal Entry of the Supplier Invoice, the Profit center is derived for that respective Supplier invoice AAA.
  • However, while checking the line item 1, the Journal entry of the manual payment BBB there is no profit center derived for the manual payment BBB.
  • This is the reason that in the Journal entry GHI, there is line item 1 without Profit center and line item 5 with Profit center although both are having same GL account. 

AAA refers to the Supplier Invoice ID
BBB refers to the Manual Payment ID

Resolution

The system is behaving as expected.

See Also

KBA - https://me.sap.com/notes/2976868

Keywords

Gain/Loss Exchange Rate Entries, Profit Center, G/L Account, Stock Transport Order, Free Item Indicator, INTRASTAT Reports, Error Message, Default Profit Center, Master Data Objects. , KBA , SRD-FIN-GL , General Ledger , Problem

Product

SAP Business ByDesign all versions