3631756 - Gaps in Supplier Invoice Document Numbering Format During Invoicing in SAP Business ByDesign

System skipped the supplier invoice document numbering format with gaps. 

SAP Business ByDesign

1. Go to Supplier Invoicing work center
2. Navigate to Invoices and Credit Memos view
3. Select All Invoices
4. Observe that Invoice is posted with gaps in numbering formats

In Business Configuration work center, below question has been scoped "Do you want to use buffering of supplier invoice number range with possible gaps but pseudo sequential?"  as Yes.

Hence there is a possibility that supplier invoice number range can be created with gaps.

In order to fix the numbering gaps issue, follow the below steps; 

1. Go to Business Configuration work center
2. Navigate to Implementation Projects view
3. Select View Active Scope and go to Scoping Questions
4. Under Purchasing - Supplier Invoicing - Supplier Invoices and Credit Memos, review the following question: Do you want to use buffering of supplier invoice number range possibly not sequential but without gaps? (Mark as check box)
5. Review the changes
6. Complete the scoping
7. Log off and login again to the system

Note: 

1. Scoping question - Do you want to use buffering of supplier invoice number range with possible gaps but pseudo sequential?

This question enables the creation of numbers that will not be in sequence but without gaps. For example, with the first excel upload of 5 invoices, numbers may be like 2, 5, 7, 9, and 10. With the next excel upload of 5 invoices, numbers may be like 1, 4, 12, 15, and 16. Gaps in numbers shall be utilized in subsequent uploads or manually created invoices.

2. Do you want to use buffering of supplier invoice number range possibly not sequential but without gaps? 

This question enables the creation of numbers that will not be in sequence and may have gaps. For example, with the first excel upload of 5 invoices, numbers may be like 2, 5, 7, 9, and 10. With the next excel upload of 5 invoices, numbers may be like 11, 14, 16, 20, and 25. Gaps in numbers will not be utilized in subsequent uploads or manually created invoices due to possible Dumps or other issues during parallel generation of numbers, which is expected to happen rarely.

1. Refer to the blog for more information: Buffering options for supplier invoice number range objects in SAP Business ByDesign 

Refer to: KBA 1758121 - How to Configure Supplier Invoice Number Range in Sequence

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