3631881 - Conversion of Purchase Requisition items with and without material numbers in SAP S/4HANA Cloud Public Edition

Users are unable to convert purchase requisition items with and without material numbers into a single purchase order.

• Items with material numbers can be converted together.

• Items without material numbers (free-text) can also be converted together.

• Combining both types in one PO results in failure.

• The approval process is configured for item-based approval.

SAP S/4HANA Cloud Public Edition

1. Open the app: Process Purchase Requisitions (V2).
2. Attempt to convert purchase requisition items with and without material numbers into a single purchase order.

This behavior is standard system design in SAP S/4HANA Cloud Public Edition.
Items with and without material numbers follow different procurement flows:

• Items with material numbers are inventory-managed.

• Items without material numbers are treated as non-stock or service items and require manual account assignment.

To work within the system constraints:

• Convert items with material numbers into one purchase order.

• Convert items without material numbers into a separate purchase order.

There is no system defect; this is expected behavior in SAP S/4HANA Cloud Public Edition.

purchase requisition, material number, conversion, sap s/4hana cloud, item-related approval, procurement, purchase order, non-stock materials, free-text items, inventory processes , KBA , MM-PUR-REQ-PRF-2CL , Manage Purchase Requisitions – Professional (Public Cloud) , Problem