3654240 - Missing user identification columns in Metadata for files downloaded from Manage Documents tool

When files are downloaded from the Manage Documents tool either manually or by following the SAP Help's recommendations for downloading documents in bulk, a metadata file in .csv format is generated for each zip file. The created metadata file lacks columns that identify the user to whom the document pertains, such as Employee ID, First Name, or Last Name.

SAP SuccessFactors HCM Suite

To identify the user associated with a document, one should consult the "Uploaded By" and "Document Owner" columns.

The metadata file does not include columns such as Employee ID, First Name, or Last Name, and those cannot be included, since the metadata file is not editable. Instead, the "Uploaded By" and "Document Owner" columns are the key options for determining which user a document belongs to. These columns offer the user ID (user_sys_id) for both the person who uploaded the document, whether internal or external, and the document owner.

Here's an example of how these columns work: If a document is uploaded by an individual user, their ID will appear under "Uploaded By". If the document is uploaded, for instance, to a candidate profile, the uploader will be listed as "Uploaded By" while the candidate will be designated as the "Document Owner" of the file.

SAP Help Downloading Documents in Bulk

Metadata, Manage Documents, Document Owner, Uploaded By, User ID, First Name, Last Name, Employee ID, Download, Export , KBA , LOD-SF-PLT-DOC , Document Management , Problem