3668030 - Payment Proposal Created for a Cancelled Supplier Invoice

The supplier invoice ABC (ABC means the supplier invoice ID) has been properly cancelled (cancellation invoice posted with journal entry created), however, while executing a Payment Run the system is still creating a payment proposal for invoice ABC with status Postponed.

SAP Business ByDesign 

1. Go to the Payables work center.
2. Go to the Payment Runs view.
3. Find the respective Run ID, select the row from the concerned Execution ID and click View Payment Proposals.
4. In the payment proposal list notice that there's a proposal created for invoice ABC with status Postponed.

Both the supplier invoice ABC and its cancellation DEF (DEF in the cancellation supplier invoice) show up as open items in the respective Supplier Account Monitor.

For example: the supplier invoice ABC was cleared earlier on 04.10.2025 with clearing ID XYZ (XYZ is the Clearing ID). Then invoice ABC was cancelled on 06.10.2025, which created cancellation invoice DEF.

This cancellation invoice became visible in Supplier Account Monitor. On 07.10.2025, the reset of clearing ID XYZ was performed, which caused the original invoice to become open in Supplier Account Monitor.

Normally, if the goal is to cancel the original invoice, firstly the existing clearing associated with that invoice should be reset and then perform the cancellation. In this example the steps were done on the wrong order. The invoice was canceled even though the clearing existed.

This is the reason why payment run is considering invoice ABC, since it is still open in Supplier Account Monitor, but proposal got Postponed due to difference in actual balance and invoice amount.

To resolve this issue, the payment proposal created by the payment run should be voided, and the original invoice and its cancellation invoice should be manually cleared together.

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