3679601 - Planned cost line item missing in supplier invoices created using inbound delivery in SAP S/4HANA Cloud Public Edition

When creating supplier invoices in SAP S/4HANA Cloud Public Edition, planned delivery cost line items such as freight charges appear correctly when referencing a Purchase Order (PO). However, if invoices are created by referencing an inbound delivery, the planned delivery cost line items do not show. This creates difficulties for procurement and finance users to verify and manage delivery cost invoicing.

SAP S/4 HANA Cloud Public Edition

1. Use a Purchase Order (PO) to create supplier invoices.
2. Verify that the planned cost line item appears as expected.
3. Switch to inbound delivery to create supplier invoices.
4. Verify that the planned cost line item does not show up.

This behavior is by design in the standard SAP S/4HANA Cloud Public Edition system. Planned delivery costs are managed and maintained at the purchase order level using specific condition types (e.g., FQU1, FVA1). Inbound delivery documents focus on the physical goods receipt and do not include planned delivery cost details.

SAP requires explicit references to Purchase Orders, Bill of Lading, or Supplier information to retrieve planned delivery cost information during invoice creation.

1. Use Purchase Order Reference (Recommended)

1. In the "Create Supplier Invoice - Advanced" app, select the "Purchase Order" option as the reference.
2. Enter the relevant purchase order number.
3. All planned delivery cost line items associated with the PO will appear for invoicing.

2. Use Bill of Lading Reference

1. If a Bill of Lading (BOL) was recorded during the goods receipt process, select the "Bill of Lading" reference.
2. Enter the BOL number.
3. All planned delivery costs linked to that BOL will be available for invoicing.

3. Use Supplier Reference

1. Select "Supplier" as the reference.
2. Input supplier number, select "Planned delivery costs" FS item type, and plant.
3. The system will list all open planned delivery costs for the supplier.

Configuration Requirements

• Condition types for planned delivery costs (e.g., FVA1 for freight) must be configured in the purchase order.
• Use the “Create Purchasing Info Record” app to add freight condition types with relevant amounts.
• Verify condition details in the “Create Purchase Order - Advanced” app.
• Ensure Bill of Lading numbers are recorded during goods receipt if using BOL reference invoicing.

• Planned delivery cost options in Create Supplier I... - SAP Community
• Delivery Costs (Planned and Unplanned) | SAP Help Portal

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