3682411 - Edit Purchase Contract Status to Expired for Purchase Contracts

• Several purchase contracts are in "In Preparation" status and are not intended for use.
• Contracts are empty, without line items, and have a validity date of 12/31/9999.
• Inquiry about changing the status to ensure contracts are not visible or used.
• Question raised whether setting the contracts to expired is the only solution.

SAP S/4HANA Cloud Public Edition

To change a single purchase contract to expired status:

1. Open the "Manage Purchase Contracts" app.
2. Search for the contract in "In Preparation" status.
3. Open the contract.
4. In the "General Information" tab, locate the field "Valid-to Date".
5. Change "Valid-to Date" to yesterday's date.
6. Save the changes.
7. Result: The contract status changes to "Expired".

To perform a mass update for multiple contracts:

1. Open the app "Mass Changes to Purchase Contracts".
2. Search for the contracts (filter by status validity status).
3. Select the contracts and click on "Mass Edit".
4. In the "Field Change" section, select "Valid-to Date".
5. Enter a past date (e.g., yesterday).
6. Execute the changes.

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