3691386 - Purchase Order Request Automatically Converting into an Order Without Workflow Approval

• Purchase Order requests are automatically converted into orders without requiring workflow approval as configured.
• The stop for approval by the person responsible for the Workflow element is not triggered as expected.
• The system skips the approval process, leading to unauthorized transformation of purchase order requests into orders.

• SAP S/4HANA Cloud Public Edition

1. Access the Manage Purchase Orders App.
2. Search for the required Purchase Order ID.
3. Review the Approval Details
   Status: Purchase Order Released.
   Processor: Workflow System.
   Recipients: Automatically determined.

Missing required Category from Teams and Responsibility in the associated Workflow.

Or

Check if the PO was changed after Approval:

1. Access Manage Purchase Orders App.
2. Search and select required Purchase Order.
3. Open the Purchase Ordre 
4. Select Display Change Log
   There were changes in the Purchase Order after the Automatic Approval and hence, it did not go through the Approval Process as per the threshold defined in workflows.

1. Access the Manage Teams and Responsibility App.
2. Verify the Responsibility Category maintained for all Teams under Workflow.
3. Ensure the Responsibility Category includes relevant Procurement-related functions.
4. Update the Responsibility Category to align with Procurement requirements/ or the relevant Application requirement.
5. Refer to the link for further information on Procurement Workflow Configuration:
   Help Document

Or

In the configuration environment, use the configuration step Manage Conditions to Restart Flexible Workflow to manage conditions that retriggers the approval workflow for purchase orders.

https://community.sap.com/t5/enterprise-resource-planning-blog-posts-by-sap/which-fields-are-relevant-for-the-restart-of-flexible-workflow-in-purchase/ba-p/12836637

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