SAP Knowledge Base Article - Public

3691945 - Termination Error: Changing the Termination Date is Not Allowed When Using Regular Task in Personnel Administration

Symptom

When attempting to terminate an employee through Personnel Administration Regular Task, the system displays the message "Changing the termination date is not allowed. Use Personnel Administration → Employee to change the termination date."

Environment

SAP Business By Design

Reproducing the Issue

  1. Navigate to Personnel Administration.
  2. Select Regular Tasks.
  3. Choose "Terminate Relationship with Employee."
  4. Select the employee and enter the termination date.
  5. System shows the error message regarding changing the termination date: "Changing the termination date is not allowed. Use Personnel Administration → Employee to change the termination date."

Cause

The termination date was manually updated to a specific date, which caused the system to block the termination process with missing termination category and reason.

Resolution

  1. Navigate to Personnel Administration Work Center.
  2. Search and select the affected employee from the employee list.
  3. Click Edit to open the employee personnel file.
  4. Check the existing termination date. If it is set as ZZZZ.YY.XX (where XX = Day, YY = Month, ZZZZ = Year), change the termination date to 9999.12.31 to set unlimited validity, then select Save and Close.
  5. Return to Personnel Administration and Click Regular Tasks.
  6. Select Terminate Relationship with Employee, enter the required termination date and specify the termination reason.
  7. After updating the validity to unlimited, the system correctly triggers termination category and reason fields, and the termination process completes successfully.

See Also

  1. Refer to: 3210677 - Unable to Terminate an Employee - SAP for Me
  2. Refer to: 3637103 - Change Termination Date for Certain Employees - SAP for Me

Keywords

termination date error, personnel administration, employee termination, missing termination category, missing termination reason, unlimited validity, termination workflow, error message, termination process , KBA , SRD-HR-PAD , Personnel Administration , Problem

Product

SAP Business ByDesign all versions