3713042 - Unexpected Approver Determined for the Rule - "Approval by Cost Center Manager based on Project Task"

Unexpected approver in Supplier Invoice which is linked to the Project.

SAP Business ByDesign

To check the Approval process:

1. Go to Application and User Management work center.
2. Go to Approval Processes view.
3. Select the active Supplier Invoice approval process.
4. Choose view button.
5. Work distribution is maintained as "Approval by Cost Center Manager based on Project Task".

To check the Approver in Supplier Invoice:

1. Go to the Supplier Invoicing work center.
2. Go to the Invoices and Credit Memos view.
3. Search with Supplier Invoice ID ABC (ABC represents Supplier Invoice ID).
4. Select Edit Button.
5. Select the Approvals tab.
6. Approver is not related to the Project Task or the Project.

Approver is expected to be Project Responsible.

The rule approval by Cost Center Manager based on Project Task checks and assigns the approval task to the first person found based on the following checks:

1. Cost Center Manager by project task.
2. Project task Manager.
3. Project Manager.

For Example,

There is a Project with below structure,

Project XYZ (XYZ refers to Project ID). [Cost Center Maintained]

• Project XYZ -1
  • Project XYZ-1-1 [Cost Center maintained]
  • Project XYZ-1-2
• Project XYZ -2   [Cost Center Maintained]

Scenario 1:

If Supplier Invoice ABC has the Account Assignment as "Project XYZ -2". Based on the Approval rule, The approver will be the Manager of the Cost Center. If No Manager is maintained for the Cost Center then Higher Level Cost Center Manager will be determined as the Approver.

Scenario 2:

If the Supplier Invoice ABC has the Account Assignment as "Project XYZ -1-2" and if there is Task Responsible available and No Cost Center's maintained. Then the Approver will be the Project Task "Project XYZ-1-2" Responsible.

If there is no Task Responsible available then the system will determine the approver as the Project Manager or Project Responsible.

The Work Distribution "Approval by Cost Center Manager based on Project Task" prioritize the Cost Center. If no Cost Center is available, then system will prioritize the Task Responsible. If both the conditions fails then the approver will be the Project Person Responsible.

Currently there is no standard approval rule to directly determine the Project Manager as the Approver. Turn to SAP BYD Influence Forum for new requirement proposals:  https://influence.sap.com/sap/ino/#/campaign/896

Approval Process; Supplier Invoice; Project Manager; Responsible Unit; Cost Center Manager; Project Task; Person Responsible; Work Distribution; , KBA , SRD-SRM-SI , Supplier Invoicing , How To