3726202 - Manage Project Billing: To Bill Amount Is Zero For Supplier Invoices With Quantity

• In the Manage Project Billing application, the "To Bill" amount is displayed as zero despite costs being posted to the Work Breakdown Structure (WBS) element.
• The issue occurs when a supplier invoice is created with both an amount and a quantity.
• When a supplier invoice is created with only an amount (no quantity), the process works correctly, and the costs are billable.

SAP S/4HANA Cloud Public Edition

1. Open the app Create Supplier Invoice.

2. Enter the required header information, such as:

   • Company Code

   • Gross Invoice Amount

   • Invoice Date

   • Posting Date

   • Invoicing Party

   • Reference

3. In the G/L Account Items section, choose Add.

4. Enter the following details:

   • G/L Account

   • Amount (for example, 500 in the relevant currency)

5. In the G/L Account Items section, choose Show Details.

6. Maintain the following fields:

   • Tax Code

   • Quantity (for example, 1 PC)

   • WBS Element assigned to a project that allows billing

7. Choose Check.

8. Choose Post to post the supplier invoice.

9. Exit the application.

10. Open the app Manage Project Billing.

11. Ensure the filter My Billing Element is set to No.

12. Enter the relevant Project ID in the filter field.

13. Choose Go.

14. Select the relevant project line.

15. Choose Prepare Billing.

16. Observe the result:

• A cost item is displayed in the list.

• However, the To Bill amount is 0.

The behavior is very likely related to how Project Billing determines whether costs, quantities, or both should be transferred to billing in SAP S/4HANA Cloud Public Edition – Professional Services.

In Project Billing, the system determines whether incoming postings should transfer costs, quantities, or both to billing based on the billing material determination configuration.

SAP documentation explains that the configuration contains a field “Quantity/Cost”, which defines how postings are transferred to billing:

• Transfer Costs Only
• Transfer Quantity Only
• Transfer Costs and Quantity

If a posting contains quantity and cost, but the configuration expects only costs, the system may not transfer the item correctly to billing, which can result in To Bill = 0 even though costs exist.

1. Verify the Billing Material Determination configuration.
2. Navigate to SSCUI – Maintain Project Billing Profile.
3. Check the "Quantity/Cost" field in the configuration.
4. Confirm whether the configuration is set to one of the following:

• Transfer Costs Only
• Transfer Costs and Quantity

If the system is configured for "Transfer Costs Only," ensure that supplier invoices are posted with cost-only (without quantity).

• SAP Learning -  Configuration for Customer Project Billing

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