3731143 - [1H 2026] Managing Data Retention Policies

SAP SuccessFactors built Manage Data Retention Policies to help administrators centrally manage data governance and lifecycle policies, ensuring compliance, transparency, and efficient management of personal and sensitive information.

In the 1H 2026 release, administrators can define and manage data retention policies for two types of target data:

• Global Information fields; and
• Personal Information fields.

The system uses these retention policies in the DRTM Global Information Fields Purge and DRTM Personal Information Fields Purge processes. Each purge type uses the policy configured for its corresponding target data in Manage Data Retention Policies. 

SAP SuccessFactors HCM Suite

What are the permissions required to access the feature?

• You have the Administrator Permissions > Manage Data Purge > Manage Data Retention Policies permission to access Manage Data Retention Policies.
• You have the Administrator Permissions > Data Retention Policy Objects > Global Information Fields permission.
• You have the Administrator Permissions > Data Retention Policy Objects > Personal Information Fields permission.

Once granted, you can now view/edit from the Manage Data Retention Policies feature.

Managing Data Retention Policies

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