3737798 - Known Issues with Onboarding New Hire/Recruit Tag on Latest Employee Profile - Onboarding

Scenario 1: 

For any candidate who is hired via Rehire on Old Employment, the "info text" under Profile Preview is displayed incorrectly. 

• Expected Info Text: The Onboarding New Hire data is View only until the entire hire process is complete. Once complete, users with the appropriate permissions can edit the data
• Actual Info Text: The Onboarding New Hire data is editable since the entire hire process is complete.

Scenario 2: 

• For a New Hire who has not completed Manage Pending Hire (MPH) step, we see incorrect Info text - The Onboarding New Hire data is editable since the entire hire process is complete 
• The details on Full Profile are not editable. Only the Info text is incorrect.
• Issue is with few HR/Onboarding participants when they access New hires Profile Preview.

Scenario 3: 

Onboarding New Hire tag appears in the Latest People Profile display for users who are no longer onboardees or external users.

 

“Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.“ 

SAP SuccessFactors Onboarding

Scenario 1:

1. Login as HR/ HR Admin
2. Navigate To Onboarding Dashboard > Add filter "Hire Type" = Rehire on Old Employment --> Click "Go" to search new hires in Dashboard.
3. Click on the Profile Preview Icon of any rehire candidate 

Scenario 2: 

1. Login as HR/ HR Admin who does not have "Employment Details MSS” RBP for Onboarding new hires 
2. Navigate To Onboarding Dashboard > Add filter "Hire Type" = New Hire --> Click "Go" to search new hires in Dashboard.
3. Click on the Profile Preview Icon of any New Hire candidate 

Scenario 3: 

1. Open Employee Profile of a user
2. Start date passed
3. Notice Onboarding New Hire/Recruit tag still appears
4. Go to Data Inspector > Table_USERS_SYSINFO
5. Filter with user sys id or username
6. Check the Valid column and it is t, which means the user has become an active employee. (If it is still e, external user, please refer to KBA  3026274 - Candidate Profile Still Inactive After Start Date (Main KBA) - Onboarding)

Scenario 1: 

This is a Known Issue.

Scenario 2: 

• This is due to missing permissions for the affected HR/ HR Admin
• If the View/Edit actions are not appearing or incorrect in the employee profile, then this is due to latest People Profile is not enabled. This feature will work only on PPX and not PP3. NOTE: The Label and the Info test will appear regardless of latest people profile enabled or disabled. 

Scenario 3: 

This is a Known Issue.

Prerequisites:

• The customer is using the latest People Profile, which is already Universal.
• For "Info" text to be shown correctly, the logged-in user should have RBP "Admin Center→ Permission Role→ User Permission→ Employee Data→ Employment Details MSS → at least "View" permission is granted for the target external User 

Scenario 1: 

Product Engineering is investigating a solution.

Click on star to bookmark this article to receive updates about this issue. For more information about updates from subscribed KBAs, you can refer to the KB Article 2171560 - How to be notified of new or updated SAP Notes or KBAs.

Workaround

No workaround is available.

Scenario 2: 

• The logged-in user should have RBP "Admin Center→ Permission Role→ User Permission→ Employee Data→ Employment Details MSS → at least "View" permission is granted for the target external User  
• Ensure the target population includes Onboarding external users
• Ensure the latest People Profile is enabled

Use cases: 

• Business Use Case 1:  HR Admin/ Responsible User/ Manager, Accessing New Hire Profile preview or Full Profile 
• Business Use Case 2:  Logged user is Proxying as HR Admin/ Responsible User/ Manager, Accessing New Hire Profile preview or Full Profile 

Steps:

1. Log in as HR Admin/ Responsible users. (Refer to the pre-requisite) 
2. Navigate to Onboarding Dashboard > Add filter "Hire Type" = New Hire --> Click "Go" to search new hires in Dashboard.
3. Click on the Profile Preview Icon of any New Hire candidate on the Dashboard Preview/ New Hire Details page/Full Profile 
4. The scenarios mentioned in the table below will be applicable for Business Use case 1 and Business Use case 2.

Hire Type	Steps	Expected Label	Expected Info	Expected Info	Expected behaviour for All Action Link
			(with "View RBP Employment Details MSS")	(without "View RBP Employment Details MSS")
External New Hire	Before the Manage Pending Hire step	Onboarding New Hire	The Onboarding New Hire data is view-only until the entire hire process is complete. Once completed, users with the appropriate permissions can edit the data.	Do not show Info icon and Info Text.	Do not display "All Actions."
External New Hire	After the Manage Pending Hire step is completed	Onboarding New Hire	The Onboarding New Hire data is editable since the entire hire process is complete.	Do not show Info icon and Info Text.	Display "All Actions"
External New Hire	Onboarding is cancelled before the Manage Pending Hire step is completed	Onboarding New Hire - Inactive	Onboarding is cancelled, and the user is now inactive.	Do not show Info icon and Info Text.	Do not display "All Actions."
External New Hire	Onboarding is cancelled after the Manage Pending Hire step is completed	Onboarding New Hire - Inactive	Onboarding is cancelled, and the user is now inactive.	Do not show Info icon and Info Text.	Do not display "All Actions."
External New Hire	After the External user (Onboardee) to  Employee conversion	No Label	No Info	Do not show Info icon and Info Text.	Display "All Actions"

Scenario 3:

A fix is planned for the 2H 2026 Release.

For release timeline information, please refer to the official SAP SuccessFactors release roadmap:
👉 SAP SuccessFactors Product Release & Road Map Information

• SAP SuccessFactors Product Release & Road Map Information
• SAP SuccessFactors Patches Knowledge Base
• KBA 2171560 - How to be notified of new or updated SAP Notes or KBAs
• KBA 3375924 - How To check User Status Via Data inspector
• KBA  3026274 - Candidate Profile Still Inactive After Start Date (Main KBA) - Onboarding 

, KBA , LOD-SF-OBX-EC , Integration EC - MPH, Hire , LOD-SF-EP , People Profile , Known Error

SAP SuccessFactors Onboarding all versions