3740601 - Direct supplier invoice for service PO without SES by disabling Goods Receipt and GR-based IV — S/4HANA Cloud Public Edition

For service purchase order items (product group type: 2), goods receipt and invoicing are processed via service entry sheet (SES); direct invoicing against the PO is not allowed when GR-based invoice verification is active.

SAP S/4HANA Cloud Public Edition

1. Create a purchase order item for services (Material Data tab: set Product Group Type = 2).
2. Delivery tab: uncheck Goods Receipt.
3. Invoice tab: uncheck GR-Based Invoice Verification.
4. Save the PO.
5. Open the Create Supplier Invoice app and create an invoice with reference to the PO; observe that the invoice can be posted without an SES.
6. Contrast: If Goods Receipt and GR-Based Invoice Verification remain checked for a service PO item, the system expects SES-based processing and does not allow direct invoicing against the PO.

By design, service PO items with GR-Based Invoice Verification require SES for goods receipt and invoicing; SES is the receipt object for services and invoices are GR-based in this setup.

To follow the standard SES-based process:

1. In the PO item for services, keep Goods Receipt and GR-Based Invoice Verification selected.
2. Create and accept the Service Entry Sheet for the PO item.
3. Post the supplier invoice with reference to the SES in the Create Supplier Invoice app.

To post a supplier invoice directly against the PO without SES (supported alternative):

1. In the PO item for services (Product Group Type = 2), uncheck Goods Receipt in the Delivery tab.
2. Uncheck GR-Based Invoice Verification in the Invoice tab.
3. Save the PO; note that SES cannot be created for such items.
4. Create the supplier invoice with reference to the PO in the Create Supplier Invoice app; the invoice posts directly against the PO item.

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