SAP Knowledge Base Article - Public

3743627 - Budget availability control not checked and commitments missing in cji5 with WBS account assignment - SAP ERP & SAP S/4 HANA

Symptom

  • Budget Availability Control (AVAC) is not checked during Purchase Requisition (PR) or Purchase Order (PO) creation.
  • Commitments from PR/PO are not displayed in transaction CJI5 or S_ALR_87013558.
  • AVAC is checked for vendor invoice postings (for example, via FB60) but not for PR/PO.
  • Commitment is created when PR originates from Project System (for example, network/material component), but not when created via ME51N.

Environment

  • Product: SAP S/4HANA Cloud Public Edition
  • Materials Management (MM)
  • SAP ERP Central Component
  • SAP ERP
  • SAP enhancement package for SAP ERP
  • SAP enhancement package for SAP ERP, version for SAP HANA
  • SAP S/4HANA

Reproducing the Issue

  1. Run ME51N and create a PR.
  2. Set Account Assignment Category to WBS (for example, Q).
  3. Select a WBS element with released budget.
  4. Enter a valuation price and item data, then save the PR.
  5. Observe that AVAC is not checked during PR creation, and the resulting PR/PO commitment is not visible in CJI5 or S_ALR_87013558.

Cause

A balance sheet G/L account was used in the PR/PO account assignment; by design, balance sheet accounts are not relevant for Controlling (CO) commitments or AVAC, so no commitment is created and AVAC is not executed for PR/PO.

Resolution

  1. Use an expense G/L account that is cost-relevant (primary cost element) in the PR/PO account assignment to the WBS element.
  2. Verify the G/L account is created as a primary cost element and is relevant for CO in the G/L master and cost element settings.
  3. Update the existing PR/PO to the correct expense G/L account or recreate the document with the correct account.
  4. Save and check that AVAC is now evaluated during PR/PO creation.
  5. Verify that the PR/PO commitment appears in CJI5 and S_ALR_87013558.

Keywords

budget availability control, avac, commitment, cji5, s_alr_87013558, purchase requisition, purchase order, me51n, wbs, project system, controlling, co, balance sheet account, cost element, primary cost element, pr po commitments , KBA , MM-PUR-GF-CO , Commitment , Problem

Product

SAP S/4HANA Cloud 1605 ; SAP S/4HANA Cloud 1608 ; SAP S/4HANA Cloud 1611 ; SAP S/4HANA Cloud 1702 ; SAP S/4HANA Cloud 1708 ; SAP S/4HANA Cloud 1711 ; SAP S/4HANA Cloud 1802