Symptom
When restricting purchasing document type to purchase requisition only in Maintain Business Roles, the system also auto-selects the purchase order category, preventing a PR-only restriction.
Environment
SAP S/4HANA Cloud Public Edition
Reproducing the Issue
- Open the Maintain Business Roles app.
- Navigate to Restrictions and choose Purchasing Document Type.
- Select the relevant custom purchasing document types intended for purchase requisitions.
- Set the Purchasing Document Category to purchase requisition.
- Observe that the purchase order category is automatically selected as well, and the restriction cannot be limited to purchase requisition only.
Resolution
This is a Standard system behavior.
The same authorization field for document type is used across multiple procurement documents (for example, purchase requisitions and purchase orders), so restricting by document type impacts both.
Distinction can be made by assigning different document types to PRs and POs. In Maintain Business Roles, set restrictions separately.
Notes: If the same document type is used for both purchase requisitions and purchase orders, separating access by category using this restriction is not possible.
See Also
Keywords
maintain business roles, purchasing document type, purchase requisition, purchase order, authorization, restriction, category b, category f, auto-selection, identity management, procurement, public cloud, expected behavior, document type, access control , KBA , MM-PUR-IAM-2CL , Identity Management for Procurement (Public Cloud) , Problem
SAP Knowledge Base Article - Public