SAP Knowledge Base Article - Public

3760168 - Fully Received PR Line Items Still Appear During PO Creation with Reference to PR

Symptom

When creating a Purchase Order (PO) with reference to an existing Purchase Requisition (PR), all PR line items continue to appear in the PO creation screen even if some line items have already been fully received.

Environment

SAP S/4HANA Cloud Public Edition

Reproducing the Issue

  1. Create a Purchase Requisition (PR) with multiple line items.
  2. Create a Purchase Order (PO) for some PR items.
  3. Perform Goods Receipt (GR) for the PO items with full quantity.
  4. Create another Purchase Order with reference to the same PR.
  5. Observe that the fully processed PR line items still appear during PO creation.

Cause

This is expected standard behavior, even when a PR item has been fully converted into a PO, the system still allows creating another PO from the same PR; the item quantity defaults to empty and a user can manually enter a new quantity.

Resolution

If restriction is required, implement the BAdI MM_PUR_S4_PO_CHECK_ALL_ITEMS to validate purchase requisition quantities during purchase order creation and raise an error when the purchase requisition quantity is exceeded.

Keywords

Purchase Requisition, Purchase Order creation, goods receipt completed, empty quantity, BAdi MM_PUR_S4_PO_CHECK_ALL_ITEMS, Manage Purchase Requisition app, Operational Procurement. , KBA , MM-PUR-REQ-SOC-2CL , Fiori UI for Sourcing Purchase Requisitions (Public Cloud) , Problem

Product

SAP S/4HANA Cloud Public Edition all versions