3761214 - Number range has been all used up in Sales Documents - SAP S/4HANA Cloud Public Edition

When saving a sales document, a warning message appears indicating that the numbers in the number range interval are almost used up or that the last number in the number range interval has been assigned. The possible error messages are:

• V1/532  Only a few free numbers remain in number range &1 for object &2.
• V1/533  The last free number in number range &1 for object &2 has been assigned.

SAP S/4HANA Cloud Public Edition

1. Create any sales document
2. See the error message appears

When 95% of the numbers within the number range interval have already been assigned to sales document types, the system issues a warning indicating that the available numbers are close to being exhausted. If all remaining numbers are consumed, it will no longer be possible to create and save new sales documents.

The first warning message appears when the number range reaches a critical usage level, while the second error message is triggered once the final available number has been assigned.

Create a new number range interval and assign this number range to the sales document types (Sales Orders, Quotations...) that use the interval which is almost used up or has reached its full capacity. To do that, follow the procedure below:

Create a New Number Range Interval

• • In Application Manage your Solution

• 1. 1. Go to the app Manage your Solution and navigate to Configure your Solution.
     2. Select the Application Area Sales and the Sub Application Area Sales Order Management and Processing.
     3. Navigate to the Item Name Sales Documents and search for the configuration activity Define Number Ranges for Sales Documents (ID: 102819). Choose the Configure button.

• • In your configuration environment
    1. In your configuration environment, use the search function to open the following activity: Define Number Ranges for Sales Documents. For more information, see Configuration Environment of SAP S/4HANA Cloud..”

• Introducing a new number range interval 

1. • 1. Choose the Intervals and ensure you are in Change mode rather than Display mode by Change/Display button.
     2. In change mode, choose Insert Line and define the new Number Range No. Choose the Free Intervals button to check the available numbers.
     3. Choose a free interval (from number and to number) for your new number range and save your changes.

Assign the New Number Range Interval to the Sales Document Types

• • In Application Manage your Solution

• 1. 1. Go to the app Manage your Solution and navigate to Configure your Solution.
     2. Select the Application Area Sales and the Sub Application Area Sales Order Management and Processing.
     3. Navigate to the Item Name Sales Documents and search for the configuration activity Configure Sales Document Types (ID: 102495). Choose the Configure button.

• • In your configuration environment
    1. In your configuration environment, use the search function to open the following activity: Configure Sales Document Types. 
       For more information, see Configuration Environment of SAP S/4HANA Cloud..”

• Assign the New Number Range Interval

• 1. 1. Choose the Menu button to expand the list of options. 
     2. Choose Selection and select By Contents.
     3. In the field selection list, choose the field No. Range Int. Asst and enter the old number range interval shown in the warning message.
     4. Choose to display all sales document types using the interval.
     5. Select the sales document type shown in the list and choose the Detail button to navigate to the details list.
     6. Remove the old Number Range Internal Assignment in the numbering section and enter your new number range interval.
     7. Repeat this action for all sales document types containing the old number range interval and save your changes.

Make sure to test all the changes above in a test environment before reproducing this behavior in to the Production environment.

number, range, used, production, test, sales, documents, up, create, new, configuration activity , KBA , SD-SLS-2CL , Sales (Public Cloud) , Problem