3766093 - Unexpected Breakfast Deduction On Hotel Expense When Per Diem Already Deducts Meals

During expense report creation, the system automatically populates the Breakfast field for hotel expenses, resulting in an unexpected breakfast deduction in the expense report preview, even though meals have already been deducted through per diems, causing a duplicate deduction.

Example:
In Expense Report XYZ, the system shows a Breakfast Deduction of -21.20 EUR in the Reimbursement Details, which is not expected if breakfast was already deducted from the Per Diems.

(XYZ is Expense Report ID)

SAP Business ByDesign

1. Go to Travel and Expenses work center.
2. Open an expense report that includes a hotel expense.
3. Open the preview of reimbursement details.
4. Observe that a breakfast deduction amount is applied to the hotel expense even though a per diem meal deduction exists.
5. Alternatively, create a new expense report on behalf of a user.
6. Select the expense type: Hotel.
7. Observe the Breakfast field is prefilled with a number.
8. Finish and preview; a breakfast amount is deducted automatically.

• The system behavior is working as designed based on the employee's home country, the selected expense country, and the Per Diems setting.
• When the employee country and expense country are both Germany, no breakfast count is automatically populated, and the applicable German per diem rates are displayed.
• When the expense country is changed from Germany to another country (for example, France), the system applies the corresponding foreign per diem rules. As part of these rules, the Breakfast field is automatically populated based on the trip duration, and any applicable deductions are calculated.
• Even when the Per Diems checkbox is deselected, the system may still apply the foreign per diem calculation logic for expense items entered in a country different from the employee’s home country. Therefore, breakfast deductions and amount adjustments can still be reflected in the calculation, although the per diem rates themselves are not displayed in the output.

Expected System Behavior

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