3776794 - Supplier Invoice Posting With PO-Referenced Down Payment Does Not Automatically Clear Vendor Open Items; Clearing Document Remains Open Due to Invoice Reference Mismatch — SAP s/4Hana Cloud Public Edition

• After posting a vendor invoice in MIRO against a PO-referenced down payment, the system does not automatically clear the down payment against the invoice.
• Both the down payment and the invoice remain as open items on the vendor account.
• A clearing document is generated but remains in an open state due to an invoice reference mismatch.
• During Supplier Invoice Posting, a warning is displayed indicating that a down payment exists.

• Product: SAP S/4HANA Cloud Public Edition
• Logistics Invoice Verification (Public Cloud)

1. Post a vendor invoice referencing a purchase order that has an existing, paid down payment.
2. Observe that the system does not clear the down payment against the posted invoice.
3. Check the vendor account and confirm both the down payment and the invoice stay as open items.
4. Review the related documents and note a clearing document exists but remains open due to an invoice reference mismatch.

• Posting a supplier invoice in MIRO creates a KA procurement clearing document but does not pair or clear the down payment and invoice as FI open items on the vendor account. This is standard, intended system behavior; vendor open-item clearing is a separate step that has not been run.
• Down payments are excluded from Automatic Clearing (F13E) unless a down payment clearing for the same amount has already been posted.

1. Verify the down payment is correctly linked to the purchase order using Monitor Purchase Order Down Payments (F2877).
2. Perform the FI vendor open-item clearing as a separate step using Clear Outgoing Payments (F1367):
   • Filter by the vendor and, if needed, use Line Item Type to identify the down payment (special G/L A) and the supplier invoice (RE).
   • Select the matching down payment and invoice items.
   • Post the clearing document.
3. Optional for periodic mass activities: Schedule Automatic Clearing (F13E) for open items where applicable. Note that down payments are excluded by default unless a down payment clearing for the same amount already exists; therefore, use F1367 for the initial pairing.
4. Do not use Reset Cleared Items (F2223) in this scenario, as it applies only to already-cleared items.

• refer to: Invoice Management guide in the SAP Help Portal
• refer to: Clear Outgoing Payments (F1367) app documentation
• refer to: Automatic Clearing (F13E) app documentation
• refer to: Monitor Purchase Order Down Payments (F2877) app documentation
• refer to: Reset Cleared Items (F2223) app documentation

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