3779881 - API Project Header Update Returns "no valid employment or user is not authorized" When Mass Closing Projects

• While updating project header via the standard api to close multiple projects, the error message "no valid employment or user is not authorized" is returned.
• The issue occurs when changing project stage from in-execution to closed for multiple projects.
• The system does not allow the projects to be closed in bulk.
• Related error observed in similar scenarios: "no valid employment or user is not authorized".

SAP S/4HANA Cloud Public Edition

1. Use a REST client (for example, Postman).
2. Call the standard api to update the project header, setting the project stage from in-execution to closed for multiple projects.
3. Observe that the request fails with "not a valid employee" (or "no valid employment or user is not authorized").

• The user's work agreement period is not valid for the project duration; the user's employment must overlap the respective project periods.
• Projects reference inactive responsible employees (for example, an engagement partner). The standard API enforces the same business validations as the Fiori apps, so projects with inactive assignments cannot be processed in bulk.

1. In the Manage Workforce app, correct the work agreement of the user performing the update so the employment is active and valid for the entire relevant project duration.
2. For affected projects, replace any inactive responsible employee (for example, the engagement partner) with an active employee. This can be done manually or via an API-Based mass update.
3. Re-run the bulk project closure using the standard API.
4. Note: A standard mass-close function that ignores inactive participants is not available. If this is a critical requirement, consider submitting an improvement request via the Customer Influence portal.

• SAP KBA 3613862 - Projects not updating due to "no valid employment or user is not authorized" error in SAP S/4HANA Cloud Public Edition

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