3785939 - Purchase Order from a previous period appears in the GR/IR Clearing Run

A GR/IR Clearing Run was executed for period YYYY/MMM (where YYYY/MMM represents the fiscal year and period of the run), but purchasing document items with posting dates from earlier period(s) were still selected and processed by the run.

SAP Business ByDesign

1. Go to the Inventory Valuation work center and open the GR/IR Clearing sub-view.
2. Open the relevant GR/IR clearing run.
3. Press View.
4. Navigate to the Processed Successfully tab.
5. Filter for the relevant purchasing document item and observe that items with earlier posting dates are included in a later period’s run.

• The GR/IR Clearing Run does not select purchasing document items based solely on their posting date.
• Although the goods receipt and/or supplier invoice may have a posting date in an earlier accounting period (YYYY/MMM-n), they were created in a later period, so the relevant purchasing document item may only become eligible for matching and clearing in a later period. (-n represent the difference between the posting date's period and the GR/IR Clearing Run's period)
• Once all required documents exist in the system and the item meets the clearing criteria, it is picked up by the next eligible GR/IR Clearing Run. The run processes all relevant data available up to the run date and creates clearing postings using the posting date specified for that run. Previous accounting periods are not updated retroactively.

1. Review the creation dates of the goods receipt (or warehouse confirmation) and the supplier invoice and compare them with their posting dates.
2. Confirm the GR/IR clearing run date; runs include all eligible items existing in the system up to and including the run date.
3. Note that the GR/IR clearing posting uses the run’s posting date and does not back-post to the original document period.
4. No corrective action is required; this is expected system behavior.

• GR/IR Clearing
• GR/IR Clearing Runs
• GR/IR Clearing Quick Guide

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