3793626 - VL561 During Delivery Creation for Subcontracting Purchase Order Due to Shipping Point Determination - SAP S/4HANA Cloud Public Edition

When creating an outbound delivery for a subcontracting purchase order using the Subcontracting Cockpit app, the delivery creation fails with error:

VL561 – Essential transfer parameters are missing in record: &1 &2

SAP S/4HANA Cloud Public Edition

1. Open the Subcontracting Cockpit app.
2. Enter the relevant Plant and Subcontractor.
3. Search for the relevant subcontracting purchase order.
4. Select the affected purchase order item.
5. Choose Create Delivery.
6. Enter the required fields, if applicable.
7. Choose Create Delivery again.
8. The delivery is not created and error VL561 – Essential transfer parameters are missing in record: &1 &2 is displayed.

The Loading Group is not maintained in the material master of the subcontracting component.

For subcontracting scenarios, the Shipping Point is determined based on the combination of:

• Shipping Condition from the customer assigned to the subcontracting supplier
• Loading Group from the material master of the subcontracting component
• Plant

If the Loading Group is not maintained for the component material, the system cannot determine the Shipping Point. As a result, the Shipping Point remains empty during delivery creation and message VL561 is raised.

Maintain the Loading Group for the subcontracting component material.

1. Identify the subcontracting component material

To identify the component material assigned to the affected subcontracting purchase order item:

1. Open the Display Purchase Order app.
2. Open the affected purchase order.
3. Select the relevant purchase order item.
4. Open the Material Data tab.
5. Click the Components icon for the selected item.
6. In the component overview, identify the component material used for the subcontracting process.

Important: For Shipping Point determination in this process, verify the Loading Group of the subcontracting component material, rather than only the main material of the purchase order.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

2. Verify and maintain the Loading Group

After identifying the component material, check its plant-specific sales data in the product master.

In the Manage Product Master Data app, verify the Loading Group in the sales data for the relevant plant.

1. Open the identified component material in Manage Product Master Data app.
2. Select the relevant plant.
3. Navigate to the Sales data for the plant.
4. Check the Loading Group field.
5. If the field is blank, maintain the appropriate Loading Group and save the changes.
6. Retry the delivery creation in the Subcontracting Cockpit app.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Additional checks

If the Loading Group is already maintained, or if the issue persists after maintaining it, verify the complete Shipping Point determination as described below.

Shipping Condition

Check the Business Partner corresponding to the customer assigned to the subcontracting supplier.

Under the relevant Sales Area > Shipping data, verify that a valid Shipping Condition is maintained.

Shipping Data for the Plant

Open the configuration activity Define Shipping Data for Plants and verify that the relevant plant is correctly assigned to:

• Sales Organization
• Distribution Channel
• Division

For subcontracting scenarios, these values are used to identify the relevant customer sales-area data from which the Shipping Condition is determined.

Shipping Point Assignment

Open the configuration activity Assign Shipping Points and verify that a valid Shipping Point is maintained for the relevant combination of:

• Shipping Condition
• Loading Group of the subcontracting component material
• Plant

For example:

If no corresponding entry exists, maintain the appropriate Shipping Point assignment according to the business requirement.

After verifying or maintaining the required master data and configuration, retry the delivery creation in the Subcontracting Cockpit app.

• Refer to: 3621519 - Error VL 561 "Essential transfer parameters are missing" in Subcontracting Cockpit
• Refer to: 2641310 - Shipping point error in subcontracting PO
• Refer to: 3391635 - Shipping Point not determined for subcontracting PO via app

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