3794841 - Salary advances for employees maintained as suppliers - standard handling and interim recovery without payroll integration in S/4HANA cloud public edition

• Clarification needed on the standard process to handle salary advances for employees maintained as suppliers, including payment, recording against the supplier, and recovery during payroll.
• The Post General Journal Entries app supports only G/L account line items and not supplier line items.

SAP S/4HANA Cloud Public Edition

• The Post General Journal Entries app supports only G/L account line items and cannot post supplier line items as required for this scenario.
• There is no standard Fiori app in SAP S/4HANA Cloud Public Edition that covers the complete salary advance and recovery cycle; standard handling of recovery is typically performed via payroll integration.

1. Record the salary advance in a dedicated Employee Advance/Receivable G/L account and track the outstanding balance by employee.
2. Recover the advance by reducing the employee’s salary payable in subsequent periods; without payroll integration, post the recovery using the standard journal-entry process.
3. Clear the Employee Advance/Receivable balance against the recovered amount.

Note: A complete end-to-end Fiori process for automatic salary advance recovery is not available in SAP S/4HANA Cloud Public Edition.

Refer to: Payroll Agency Fund 

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