3803306 - Down Payment Cleared During MIRO But Original Item Remains Open And Two New Open Items Appear (SAP S/4HANA Cloud Public Edition)

• During MIRO using the Create Supplier Invoice – Advanced app, a selected supplier down payment is cleared and the invoice net/open amount becomes 0.
• In Manage Supplier Line Items, the original down payment line item remains open after posting the invoice.
• Two new open line items are generated instead of clearing the original item, while the overall supplier balance remains zero.
• Behavior occurs after choosing the existing down payment in the Down Payment Clearing section and posting the invoice.
• No error messages are shown.

• Product: SAP S/4HANA Cloud Public Edition
• Logistics Invoice Verification (Public Cloud)

1. Create a purchase order using Create Purchase Requisition – Advanced.
2. Create a supplier down payment request against the purchase order using Manage Supplier Down Payment Requests.
3. Post the down payment using Post Outgoing Payment or Automatic Payment Program with Special G/L Indicator F.
4. Clear the down payment request (the request is cleared, but the down payment line remains open).
5. Post the goods receipt using Post Goods Receipt.
6. Post the supplier invoice using Create Supplier Invoice – Advanced (MIRO), select the existing down payment under Down Payment Clearing, and post.
7. Review Manage Supplier Line Items and observe the original down payment item still open and two new open items created; total balance is zero.

• When clearing a down payment while posting the invoice, the system creates two documents: the supplier invoice and a separate down payment clearing document.
• The down payment clearing document updates purchasing and accounting postings but, by design, does not stamp clearing references on the supplier’s individual line items.
• Open/cleared status is determined per line item via a clearing reference; a zero overall balance does not automatically clear the items.
• This is standard behavior in SAP S/4HANA Cloud Public Edition.

1. Open Manage Supplier Line Items and list all open items for the supplier without restrictive filters so all relevant item types are visible (invoice, down payment, clearing-related).
2. Open Clear Outgoing Payments and select all open items that net to zero, including the down payment items and the invoice item.
3. Post the manual clearing so the system writes a clearing reference to each selected line item.
4. Reopen Manage Supplier Line Items and verify the items now show a clearing document reference and no longer appear as open.
5. Perform this clearing before period-end so supplier aging reports do not show residual open items.
6. Note: Automatic clearing typically skips down payment items and is not suitable for this scenario.

• Refer to: 3776794 - Supplier invoice with PO-referenced down payment does not automatically clear vendor open items
• Refer to: Manage Supplier Line Items (F0712)
• Refer to: Clear Outgoing Payments (F1367)
• Refer to: Clear Open Items - Automatic Clearing (F13E)

MIRO, Create Supplier Invoice – Advanced, down payment, Special G/L F, vendor open items, Manage Supplier Line Items, down payment clearing, clearing document, two new open items, zero balance, LIV, S/4HANA Cloud, PO-referenced down payment, manual clearing, Clear Outgoing Payments , KBA , MM-IV-LIV-2CL , Logistics Invoice Verification (Public Cloud) , Problem