3805437 - Subsidiary Supplier Replaced by Head Office And Postings Use Head Office G/L Account, SAP S/4HANA Cloud Public Edition

• Postings involving subsidiary suppliers associated with a head office hit the head office’s G/L account instead of the subsidiary’s expected account.
• In Create Supplier Invoices, selecting a subsidiary supplier is automatically replaced by its head office; postings then follow the head office’s G/L determination.
• The behavior is reproducible both from payroll posting integration and via manual supplier invoice creation.
• No error messages are displayed.

• Product: SAP S/4HANA Cloud Public Edition
• Fiori UI for Invoice Verification (Public Cloud)

1. Open Create Supplier Invoices.
2. Start a new invoice and select a supplier that is a subsidiary/branch linked to a head office.
3. Observe the system automatically replaces the selected supplier with the associated head office.
4. Post or simulate accounting and observe the payable uses the head office’s G/L determination.
5. Alternatively, post payroll-related results via integration; review the resulting FI documents and observe the payable is recorded to the head office rather than the subsidiary.

The subsidiary supplier’s company-code data has the head office field maintained; by design, the system posts the payable to the head office, shows the subsidiary only as branch information, and uses the head office’s G/L determination.

1. Verify the setup: In Maintain Business Partner, open the subsidiary supplier, go to company code data, and check the head office field.
2. Confirm with the user’s finance and payroll owners whether this head office linkage is intentional.
3. If the linkage is unintentional, edit the subsidiary supplier and clear (empty) the head office field, then save.
4. Ensure the subsidiary supplier has complete payment and bank details so payments can be made directly to it.
5. Test the change in a non-productive system and post a sample invoice to confirm the subsidiary remains selected and its G/L determination is used.
6. Note that documents already posted to the head office will not change automatically; coordinate with finance to settle or reclassify them as needed.

• refer to: Head office and branch accounts (supplier) topic in product assistance.
• refer to: Business Partner supplier data field documentation for the head office field.
• Customer Interaction Center: Hotline - Chat - Online Form

head office, branch, subsidiary supplier, business partner, vendor, create supplier invoices, automatic replacement, payable to head office, G/L determination, payroll posting, integration, maintain business partner, company code data, head office field, invoice verification , KBA , MM-FIO-IV-2CL , Fiori UI for Invoice Verification (Public Cloud) , Problem