3830623 - The eDocument Supplier Invoices: E-mail from Germany are Displayed with status as File Validated - SAP S/4HANA Cloud Public Edition

The Supplier Invoices: E-mail from Germany are displayed with status as File Validated in the eDocument Cockpit App and you would like to proceed with the next action in order to continue the processing of the eDocument.

 SAP S/4HANA Cloud Public Edition

1. Go to the eDocument Cockpit app.
2. Select the Supplier Invoices: E-mail.

The files are displayed with status as File Validated.

This is the standard and expected system behavior.

The Supplier Invoice: E-Mail have the processing steps:

Status "Validation Acknowledged":

The status "Validation Acknowledged" in the Manage Electronic Documents app indicates that the invoice has been submitted for validation but has not yet been fully processed. This is a normal part of the workflow and does not indicate an error, as you have fixed the processing of the incoming message which carries validation result. There may be some leftovers in your cockpit, though, that still reflect that temporary status.

Status "File Validated":

The status "File Validated" in the Manage Electronic Documents app indicates that the invoice has been submitted for validation and has been fully processed. You have received a positive validation result and continue with the manual process.

Community Blog: Receiving Electronic Invoices by Email in SAP S/4HANA Cloud Public Edition

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Final Posting of Invoices:

The final posting of these invoices is not automated within this specific workflow. If you need to post the invoices to your financial system, you would typically do this manually or through additional configuration and integration.

Manual Posting:

After the invoice is validated, you can manually post it to your financial system. This involves creating a supplier invoice in the relevant module (e.g., Financial Accounting) and entering the details from the validated electronic document.

Automation Options:

If you are looking for a more automated solution for posting invoices, you might want to consider integrating with SAP Ariba Central Invoice Management, as mentioned in the blog below

Community Blog: Receiving Electronic Invoices by Email in SAP Ariba Central Invoice Management

This solution offers more advanced automation capabilities, including automatic extraction and posting of invoices.

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